Effective Date: As of August 2009
The IA3 web site contains links to other sites. Once you enter another web site (whether through an advertisement, service, or content link), be aware that IA3 is not responsible for the privacy practices of these other sites. We encourage you to look for and review the privacy statements of each and every web site that you visit through a link or advertisement on IA3.
Non-Personal Information We Collect About You
Even if you do not register with IA3, we collect Non-Personal Information about your use of our web site, special promotions and newsletters.
B. Web Beacons
We also may use Web Beacons to collect Non-Personal Information about your use of our web site and the web sites of selected sponsors and advertisers, and your use of special promotions or newsletters. The information collected by Web Beacons: (i) allows us to statistically monitor how many people are using our website and selected sponsors’ and advertisers’ sites, (ii) how many people open our emails, and (iii) for what purposes these actions are being taken. Our Web Beacons are not used to track your activity outside of our web sites or those of our sponsors’. We do not link Non-Personal Information from Web Beacons to Personally Identifiable Information without your permission and do not use Web Beacons to collect or store Personal Health Information about you.
C. Third Parties Collecting Non-Personal Information on IA3’s Behalf
Personally Identifiable Information We Collect About You
A. Newsletters & Emails to You
At registration and at various times as you use IA3, you may from time to time be given the option of receiving recurring information via email from IA3 and/or directly from third parties. When you sign up for our email newsletters or at any time, you can choose to Opt-In to receiving additional promotional emails from IA3 or our Sponsors. In order to subscribe to IA3 newsletters via email, we need your contact information, like name and email address. You can unsubscribe from the newsletters by simply clicking on the “unsubscribe” link at the bottom of any email newsletter. An email to our automated unsubscribe service will be created on your computer. Click the “send” button. You will then be unsubscribed from that newsletter within two to three business days. You may also unsubscribe or change any of your email preferences by clicking on the applicable links in your email newsletter or by changing your profile settings by clicking on any of the view/manage links at the bottom of your IA3 Newsletter. If you experience difficulties with our automated unsubscribe service, please contact us. In some cases, when you click on a link or an advertisement on our site, in an e-mail or newsletter, your browser may be momentarily directed to the website of a third party which, acting on behalf of IA3 (see Disclosure to Third Party Contractor Web Sites, below), notes or “counts” your response to the e-mail or newsletter before re-directing your browser to your selected destination; this re-direction process may not be apparent to you.
B. Forward to a Friend
If you choose to use our Forward to a Friend feature to tell a friend about our site or newsletter, we will ask you for your name, your email address and your friend’s email address. We will automatically send your friend a one-time email inviting him or her to visit the site using your name and email address as the from email address. IA3 does not use your name, your email address or your friend’s email information and the information you provide using this service for any other purpose. We will only use the information you provide to send the email you request.
C. Emails You Send to IA3
D. Public Forums
As a service to our users, IA3 features or may in the future feature public forums where users with similar interests can share information and support one another or where users can post questions for experts to answer. We may also offer online discussions. Any information shared (including Personally Identifiable Information) that you reveal in any such forum is by design open to the public and is not a private, secure service. You should think carefully before disclosing any Personally Identifiable Information in any public forum. What you have written may be seen, disclosed to or collected by third parties and may be used by others in ways we are unable to control or predict, including to contact you for unauthorized purposes. As with any public forum on any site, this information may also appear in third-party search engines like Google, Yahoo, MSN, etc.
E. Website Registration and Interactive Tools on IA3
After you have registered as a member of IA3, you may choose to use certain IA3 interactive content, tools and services that may ask you to voluntarily provide other types of information about yourself. Some of the tools do not retain your Personally Identifiable Information, while others may.
F. Membership Services
IA3 offers users the opportunity to register for paid membership services. We may collect personal information, such as credit card information, when you sign up for such services.
We are committed to protecting the privacy of children. Neither IA3 nor any of its services are designed or intended to attract children under the age of 13. We do not collect Personally Identifiable Information from any person we actually know is under the age of 13. A parent or guardian is solely responsible for providing supervision of the minor’s use of IA3. The parent or guardian assumes full responsibility for ensuring that the registration information is kept secure and that the information submitted is accurate. The parent or guardian also assumes full responsibility for the interpretation and use of any information or suggestions provided through IA3.
H. Market Research
Information Collected by Third Parties Not Acting on IA3 Behalf
Disclosure of Your Information
We work with a third party company, Vuelogic, to assist us in better understanding how people use our site. IA3 will place cookies on your computer to collect information. The information that is collected through cookies tells us things like which search engine referred you, how you navigated around our site, what you purchased and what traffic is driven by banner ads and emails.
Vuelogic analyzes the information it collects from IA3 and returns it to us through a secure web connection. We use the information to help us understand your interests in our website and how to better serve you. IA3 does not allow Vuelogic to collect credit card, username or password information.
Vuelogic may only use your personal information to perform services for us. It may not share your personal information with anyone else, or use it for any other purpose, except on an aggregate, non-personal basis (in other words, the information will not be identified with you). Vuelogic is required to maintain all of the information it collects and analyzes securely and in confidence
B. Disclosure to IA3 Operations and Maintenance Contractors
C. Disclosure to Third Party Contractor Websites
D. Disclosure to or by Co-branded Channel Partners
E. Disclosure to Linked Sites
F. Disclosure of Aggregate Information
IA3 may provide Aggregate Information to third parties. For example, we might inform third parties regarding the number of users of our website and the activities they conduct while on our site. Depending on the circumstances, we may or may not charge third parties for this Aggregate Information. We require parties with whom we share Aggregate Information to agree that they will not attempt to make this information personally identifiable, such as by combining it with other databases.
How IA3 Handles Privacy and Security Internally
Here are some of the security procedures that IA3 uses to protect your privacy:
- Requires both a personal username (log-in name) and a password in order for users to access their Personally Identifiable Information.
- Uses firewalls to protect information held in our servers.
- Backs-up our systems to protect the integrity of your Personally Identifiable Information.
Despite IA3’s efforts to protect your Personally Identifiable Information, there is always a risk that an unauthorized third party may find a way around our security systems or that transmissions of your information over the Internet may be intercepted.
Updating Your Information and Contacting IA3
A. Updating Your Personally Identifiable Information
IA3 tools that collect and store self-reported data allow you to correct, update or review information you have submitted by going back to the specific tool, logging-in and making the desired changes. IA3 may store user submitted data (such as PII) in an active database for a period of time and thereafter hold such information in an active database or on an inactive back-up medium for a period of time.
B. Removing your Personally Identifiable Information
If you want to (1) delete your Personally Identifiable Information from our systems, (2) update the Personally Identifiable Information that you have provided to us, or (3) change your preferences with respect to marketing contacts or other activities, please contact us.
C. Limitations on Removing or Changing Information
Upon your request, we will delete your Personally Identifiable Information from our active databases and where feasible from our back-up media. You should be aware that it is not technologically possible to remove each and every record of the information you have provided to IA3 from our servers.
Aggregate Information or Data: As a website gathers individual pieces of Non-Personal Information (see definition below) from its users, it may combine similar data from many or all the users of the website into one big “batch”. For example, the site may add up the total number of people in Peoria, Illinois, (but not their names) who are seeking information about weight loss and compare that to the number of people in Petaluma, California seeking the same information. This sort of statistical information is called aggregate data because it reflects the habits and characteristics of a large group of anonymous people. Web sites may use aggregate data or share it with their business partners so that the information and services they provide best meet the needs of the users. Aggregate data also helps advertisers and sponsors on the Web know how effectively they are reaching and meeting the needs of their target audience.
browser: Short for web browser, a browser is a software application used to locate and display web (Internet) pages. In addition, most modern browsers can present multimedia information, including sound and video, though they require plug-ins for some formats.
cache (also called cache memory): Once your Web browser accesses a web page, it references that page and the graphics on it within your computer’s “cache” (or more simply, your computer takes a “snapshot” of every page you visit and stores it in the “cache”.) The next time you visit that same page, your download time will be quicker as the images and much of the page is already available on your computer for your browser to reference instantly instead of waiting for the page and images to download again.
Channel Partner web site: A third party web site to whom IA3 provides content and services for that web site.
Cookie: A small data file that is stored on the hard drive of the computer you use to view a web site. Cookies are placed by that site or by a third party with a presence on the site, such as an advertiser using a Web Beacon (see definition below) and are accessible only by the party or site that placed the Cookie (i.e. a Cookie placed on your computer by IA3 isn’t accessed by any other site you visit but a Cookie placed on your computer by an advertiser may be accessed by any site on which that same advertiser has a presence). Cookies can contain pieces of Personally Identifiable Information (PII). IA3 encrypts any PII it stores in its Cookies. These Cookies often are used to make the site easier to use. For example, if you check a box to ask that we store your user name on your computer so that you don’t have to enter it each time you visit the site, it’s stored in a Cookie on your computer.
Encryption: The translation of data into a secret code. Encryption is the most effective way to achieve data security. To read an encrypted file, you must have access to a secret key or password that enables you to decrypt it. This is typically done by secure computer systems.
Firewall: A system designed to prevent unauthorized access to or from a public or private network. Firewalls can be implemented in both hardware and software, or a combination of both. Firewalls are frequently used to prevent unauthorized Internet users from accessing private portions of public networks. All messages entering or leaving the network pass through the firewall, which examines each message and blocks those that do not meet the specified security criteria.
Non-Personal Information: Information that is not traceable back to any individual and cannot be used to identify an individual.
Opt-In: Means you are actively indicating your preference to participate in a program, email, feature, tool, or enhancement on a web site. Typically, if you “Opt-in” you must provide certain information, usually Personally Identifiable Information, to the web site or otherwise actively indicate your choice or preference to participate in the web site program.
Opt-Out: Means that if you do not take some action you are indicating your preference to participate in a program, email, feature, tool or enhancement on a web site. Typically, if you “Opt-out” you must uncheck a box next to a stated preference or otherwise take some indicate action to indicate your preference not to participate in a program.
Password: A secret series of characters, typically alphanumeric (meaning it consists of both letters and numbers) that enables you to access a file, computer, or program. You must enter your password before the computer or system will respond to commands. The password helps ensure that unauthorized users do not access the system. In addition, data files and programs may require a password.
Ideally, the password should be something that nobody could guess. In practice, many people choose a password that is easy to remember, such as their name or their initials. This is one reason it is relatively easy to break into many computer systems. We suggest you keep a record of all usernames and passwords written down in a safe place and NOT on your computer.
Personally Identifiable Information (also PII): Information that can be traced back to an individual (contrast with Non-Personal Information and Aggregate Information). Examples of PII include your name, home address, telephone number, email address, and Social Security number.
Server: A computer that provides services to other computers. A “web server” stores web site files and “serves” them to people who request them.
Username: A name used to gain access to a computer system or program. Usernames, and often passwords, are required in shared systems, such as the Internet.
Virus: A program or piece of code that is loaded onto your computer without your knowledge and runs against your wishes. Viruses can also “replicate” themselves by copying their code to other computers. All computer viruses are manmade. A simple virus that can make a copy of itself over and over again is relatively easy to produce. Even such a simple virus is dangerous because it will quickly use all available memory and bring the system to a halt. An even more dangerous type of virus is one capable of transmitting itself across networks and bypassing security systems. There are numerous virus protection programs available. See the “How You Can Protect Yourself” section.
Web Beacons (also often referenced as “clear GIFs”, “web bugs”, “1-by-1 GIFs”, “Single-Pixel GIFs”, “1 x 1 Pixels”, or “clear Pixels”): Tiny graphic image files, imbedded in a web page in GIF, jpeg or HTML format, typically used to monitor activity on a web page and send back to its home server (which can belong to the host site, a network advertiser or some other third party) information from your browser, such as the IP address, the URL of the page on which the beacon is located, the type browser that is accessing the site and the ID number of any Cookies on your computer previously placed by that server. Web Beacons can also be used to place a Cookie on your computer.
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